Below you’ll find the AFAFO Civilian Pay Business Rules (dated 1 Aug 2016). You can download the pdf below or find it on AFRC’s SharePoint site. This site is also a great resource for forms, examples, DCPS policies/manuals and many other civilian pay questions.

Download AFAFO Civilian Payroll Business Rules pdf

Table of Contents

Document Change Log ………………………………………………………………………………………………………………. 4

Memos Superseded ……………………………………………………………………………………………………………………. 4

Forward…………………………………………………………………………………………………….5

Civilian Payroll Required Reconciliations Table …………………………………………………………………………. 6

CHAPTER 1 GENERAL INFORMATION AND APPLICABILITY

1.1 Purpose …………………………………………………………………………………………………………………………. 7

1.2 Applicability ………………………………………………………………………………………………………………….. 7

1.3 Authority ………………………………………………………………………………………………………………………. 8

1.4 Required Reconciliations ………………………………………………………………………………………………… 8

1.5 Change Suggestions ……………………………………………………………………………………………………….. 8

1.6 Civilian Pay Service Providers …………………………………………………………………………………………. 8

1.7 Complementary User Entity Controls (CUECs) …………………………………………………………………. 9

CHAPTER 2 END TO END CIVILIAN PAYROLL PROCESS

2.1 Hiring …………………………………………………………………………………………………………………………. 10

2.2 Time & Attendance (T&A) ……………………………………………………………………………………………. 11

2.3 Payroll ………………………………………………………………………………………………………………………… 12

2.4 Separation/Retirement …………………………………………………………………………………………………… 13

CHAPTER 3 ROLES AND RESPONSIBILITIES

3.1 AFAFO ……………………………………………………………………………………………………………………….. 14

3.2 AFIMSC ……………………………………………………………………………………………………………………… 14

3.3 Installation Customer Service Representative (CSR) …………………………………………………………. 14

3.4 ATAAPS Application Administrator ………………………………………………………………………………. 15

3.5 Timekeeper ………………………………………………………………………………………………………………….. 16

3.6 Commanders ………………………………………………………………………………………………………………… 17

3.7 Installation Comptroller ………………………………………………………………………………………………… 17

3.8 Quality Assurance Manager (QAM) ……………………………………………………………………………….. 17

3.9 Departmental Accountable Official (DAO) ……………………………………………………………………… 17

3.10 DFAS ………………………………………………………………………………………………………………………… 17

3.11 DISA …………………………………………………………………………………………………………………………. 18

3.12 Human Resources Specialist ………………………………………………………………………………………… 18

CHAPTER 4 SUPPORTING DOCUMENTATION

4.1 Overview …………………………………………………………………………………………………………………….. 18

4.2 Pay Setting Document …………………………………………………………………………………………………… 18

4.3 SF-52/SF-50 ………………………………………………………………………………………………………………… 19

4.4 Employee Benefits Documents ………………………………………………………………………………………. 19

4.5 AF IMT 3821 Employee Accounting Data – Defense Civilian Pay System ………………………….. 19

4.6 Timecard ……………………………………………………………………………………………………………………… 19

4.7 Separation/Retirement Package ………………………………………………………………………………………. 21

CHAPTER 5 SYSTEMS MANAGEMENT & MAINTENANCE

5.1 Overview …………………………………………………………………………………………………………………….. 22

5.2 System Access/Creation ………………………………………………………………………………………………… 22

5.3 Certifying Official – ATAAPS, JOCAS II, DMAPS-TAAS ……………………………………………….. 27

5.4 System Account Recertification ……………………………………………………………………………………… 27

5.5 Physical Systems and Attributes …………………………………………………………………………………….. 28

5.6 System Account Termination …………………………………………………………………………………………. 28

CHAPTER 6 MANAGEMENT REPORTS

6.1 DCPS Reports ……………………………………………………………………………………………………………… 29

6.2 ATAAPS Reports …………………………………………………………………………………………………………. 30

6.3 JOCAS II Reports …………………………………………………………………………………………………………. 31

6.4 DMAPS-TAAS Reports ………………………………………………………………………………………………… 31

6.5 DCPDS Reports ……………………………………………………………………………………………………………. 32

CHAPTER 7 RECONCILIATION

7.1 Overview …………………………………………………………………………………………………………………….. 32

7.2 DCPDS to DCPS Recon ………………………………………………………………………………………………… 32

7.3 DCPS to DCPDS ………………………………………………………………………………………………………….. 32

7.4 Tri-Annual Reconciliation (AFPC/AFPOA) …………………………………………………………………….. 32

7.5 Time and Attendance Reports from DCPS ………………………………………………………………………. 33

7.6 AF IMT 3821 Employee Accounting Data – Defense Civilian Pay System ………………………….. 33

7.7 Inactive ATAAPS User Accounts …………………………………………………………………………………… 34

CHAPTER 8 SEGREGATION OF DUTIES

8.1 Overview …………………………………………………………………………………………………………………….. 34

8.2 Segregation of Duties ……………………………………………………………………………………………………. 35

CHAPTER 9 RECORDS MAINTENANCE

9.1 Overview …………………………………………………………………………………………………………………….. 36

CHAPTER 10 EMERGENCY / CONTINGENCY PROCEDURES

10.1 Continuity of Operations Plan (COOP) ………………………………………………………………………….. 36

CHAPTER 11 EMPLOYEE REFERENCE

11.1 myPay ……………………………………………………………………………………………………………………….. 36

11.2 Employee Benefits Information System (EBIS) ……………………………………………………………… 37

 

APPENDIX 1 REFERENCES …………………………………………………………………………………………………….. 38

APPENDIX 2 SYSTEM CHANGE REQUEST (SCR) DOCUMENT ……………………………………………… 38

APPENDIX 3 CIVILIAN PAY COMPLEMENTARY USER ENTITY CONTROLS (CUECs) …………. 38

APPENDIX 4 DEFENSE AUTOMATED TIME ATTENDANCE AND PRODUCTION SYSTEM

SECURITY ROLES AND PERMISSIONS ………………………………………………………………………………….. 38

APPENDIX 5 ACRONYM LIST ………………………………………………………………………………………………… 39